Invoice templates · Virtual Assistant
Free Virtual Assistant Invoice Template
Invoice hours, packages, or a monthly retainer. Itemize tasks and platforms so clients see the value, then download a clean PDF in a minute. Free — no signup, no email wall, no watermark.
Make your virtual assistant invoice
Add your business and client details, drop in line items, and the totals update live — then download a clean PDF. No signup.
What to put on a virtual assistant invoice
VAs commonly sell hour blocks or a monthly retainer. Bill the package up front for the period and track overage hours as a separate line. Naming the tasks the retainer covers reduces back-and-forth and scope creep.
Example line items for virtual assistant work:
- Monthly support (20 hrs) — 20 @ $35
- Inbox + calendar management — 1 @ $400
- One-off project (research) — 5 @ $40
Every complete invoice also needs your details, the client’s, a unique invoice number, dates, and clear payment terms — see the full invoice checklist, or read how to invoice a client.
Frequently asked questions
Hour blocks or retainer?
A retainer (a set number of hours per month) gives you predictable income and the client a predictable bill. Invoice it at the start of the month and bill any overage hours as their own line.
How do I handle extra hours?
Define the included hours in your agreement, then invoice anything beyond them at your stated rate on a separate line so the base retainer stays clean.